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Preferred Supplier Onboarding

Apply to Join Hotelier Depot™

Complete the sections below and attach the requested supporting documents. Your application and products remain private while the Hotelier Depot Master reviews your company.

1. Submit application2. Master review3. Supplier account approval4. Product review & publication

1. Company legal information

Use the name shown on your registration certificate.

2. Authorized contacts

Primary contact — Sales / Partnership

Used to create the supplier account after approval.

Finance / Accounting Contact

3. Products & capabilities

Select the main Hotelier Depot product categories your company can supply.

4. Markets served & commercial conditions

Choose where you can realistically sell, ship or support orders.

Minimum orders

Choose the plan you are most interested in. Admin can adjust this after review.

Commission structure

Payment & shipping terms

5. Catalog & digital assets

Upload your current catalog and supporting files. Accepted formats: PDF, CSV, XLS, XLSX, JPG, PNG, ZIP. Maximum size follows your WordPress upload limit.

This file remains private during review.

Business registration, compliance certificates, client list, insurance and handling instructions.

6. Logistics & compliance

7. Banking information

Private information. Used only to facilitate commission payments under the Preferred Supplier Agreement. It is never shown publicly.

8. References & additional information

Include name, country and products supplied.

Optional — can be completed later

9. Import your products by CSV

You may attach your product list now, or skip this step and import it after your supplier account is approved. The CSV is stored privately with your application. Products are created only after Master approval and enter Pending Review; they are not visible in the marketplace until an administrator publishes them.

Required column order

Download CSV template
sku,name,category,price,moq,lead_time,country,short_description,description,image_url
TOW001,650gsm Bath Towel,Bedding & Towels,7.80,400,18-25 days,Portugal,Soft towel,Commercial hotel towel,https://example.com/image.jpg
ColumnWhat to enterExampleRequirement
skuUnique product codeTOW001Recommended
namePublic product name650gsm Bath TowelRequired
categoryExisting Hotelier Depot category name. Separate multiple categories with |Ropa de cama y toallasRequired
priceNumeric unit price only; no currency symbol7.80Required
moqMinimum order quantity400Recommended
lead_timeProduction or dispatch lead time18-25 daysRecommended
countryCountry of originPortugalRecommended
short_descriptionBrief catalogue summary; avoid commas unless the value is in double quotesSoft towelRecommended
descriptionComplete commercial description and specificationsCommercial hotel towelRecommended
image_urlDirect public HTTPS link to the main imagehttps://example.com/image.jpgRecommended
  • Save as CSV UTF-8 (comma delimited).
  • Keep the first header row exactly as shown and in the same order.
  • Use one product per row. If text contains a comma, enclose that cell in double quotes.
  • The category must already exist in Hotelier Depot. Multiple categories may be separated with a vertical bar: Bathroom Amenities|Guest Rooms.
  • Image links must be public direct image URLs. Images can also be added later from the supplier portal.

Use UTF-8 CSV format. One product per row. Do not rename, remove or reorder the header columns.

10. Declaration

ENES